Behind the Scenes of CME Excellence: Delivering High-Quality In-Person Education Through Smart Event Management

Managing in-person Continuing Medical Education (CME) events requires a thoughtful blend of precision, documentation, and learner-focused design. This session, presented by experienced medical education professionals from BTSCME, a valued Cadmium customer, will highlight the specialized considerations that make CME event planning both rewarding and uniquely detailed.

Participants will explore how accreditation requirements shape the full lifecycle of a CME event, influencing planning, speaker coordination, logistics, session tracking, reporting, and learner engagement. From disclosure collection to post-event credit fulfillment, every step is an opportunity to support high-quality education while maintaining the integrity and independence essential to accredited activities.

BTSCME will share real-world experiences and best practices illustrating how technology supports the demanding but rewarding work of CME event delivery. Attendees will leave with actionable insight into how thoughtful planning, accreditation awareness, and the right tools can elevate the success of any in-person CME program.

Learning Objectives:

Building registration workflows that align with credit needs and learner categories.
Coordinating presenters and content review using transparent, repeatable, accreditation-aligned processes.
Implementing reliable attendance tracking methods, such as badge scanning and automated reporting, to ensure accuracy and audit readiness.
Structuring exhibitor and sponsor participation in a compliant, learner-centric way.
Using Cadmium’s event management tools to streamline operations and enhance consistency.

Additional Suggested Materials

Future-Proof Your Association Meetings Webinar
20 Member Engagement Ideas That Boost Retention Article
Top Strategies to Boost Event Engagement Article
How ACG Managed 7,000 Abstracts Without Chaos Case Study
How SNEB Used Eventscribe to Simplify Operations Case Study

Tracey A. Reid, CMP-HC

Co-Founder and Managing Partner

BTSCME

A certified healthcare meeting professional, with more than two decades of experience, Tracey has dedicated her career to providing leadership in medical meetings and event management, particularly in the educational space. Prior to starting Behind the Scenes, in 2021, Tracey served as the Executive Director at Complete Conference Management for almost 10 years where she was responsible for overseeing the strategy for the development and execution of fundable, innovative continuing medical education (CME) activities. Before then, Tracey served as a Senior Specialist in Education for the American College of Cardiology in Washington, D.C. where she managed meetings for tens of thousands of physicians. At Behind the Scenes, she partners with universities, institutions, and key opinion leaders on the development of educational activities aimed at increasing knowledge and competence in physicians, nurses and other healthcare professionals ultimately benefiting patient care and patient outcomes. Tracey holds a Bachelor of Arts degree in Public Relations with a minor in business from Howard University in Washington, DC.

Brian Snyder, CMP

Co-Founder and Managing Partner

BTSCME

Project manager and certified meeting professional with over two decades of experience delivering top notch conferences and events from inception to execution. Strengths include budget management, contract negotiations, vendor procurement, logistics management, event technology, detail oriented, creative menu planning, exhibitor management, problem-solving, and onsite execution.